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Renaissance Hospital Houston
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Privacy Practices

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.  PLEASE REVIEW IT CAREFULLY.
  1. Who We Are
    This Notice describes the privacy practices of Renaissance Hospital, including members of its workforce, the physician members of the medical staff, and allied health professionals who practice at the Hospital. The Hospital and the individual health care providers together are referred to as "us," "we" and “our” in this Notice.Back to Top

  2. Our Privacy Obligations
    Each of us is required by law to maintain the privacy of your health information ("Protected Health Information" or "PHI") and to provide you with this Notice of our legal duties and privacy practices with respect to your Protected Health Information. When we use or disclose your Protected Health Information, we are required to abide by the terms of this Notice (or other notice in effect at the time of the use or disclosure.)Back to Top

  3. Permissible Uses and Disclosures Without Your Written Authorization
    In certain situations, which we will describe in Section IV below, we must obtain your written authorization in order to use and/or disclose your PHI. However, we do not need any type of authorization from you for the following uses and disclosures:
    • Uses and Disclosures For Treatment, Payment and Health Care Operations. We may use and disclose PHI, but not your "Highly Confidential Information" (defined in Section IV.C below), in order to treat you, obtain payment for services provided to you and conduct our "health care operations" as detailed below
      • Treatment. We use and disclose your PHI to provide treatment and other services to you -- for example, to diagnose and treat your injury or illness. In addition, we may contact you to provide appointment reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to you. We may also disclose PHI to other providers involved in your treatment.
      • Payment. We may use and disclose your PHI to obtain payment for services that we provide to you -- for example, disclosures to claim and obtain payment from Medicare, the Texas Medicaid program, your private health insurer, HMO, or other public or private third party that arranges or pays the cost of some or all of your health care ("Your Payor") to verify that Your Payor will pay for health care
      • Health Care Operations. We may use and disclose your PHI for our health care operations, which include internal administration and planning and various activities that improve the quality and cost effectiveness of the care that we deliver to you. For example, we may use PHI to evaluate the quality and competence of our physicians, nurses and other health care workers. We may disclose PHI to our Administration in order to resolve any complaints you may have.
    • We may also disclose PHI to your other health care providers when such PHI is required for them to treat you, receive payment for services they render to you, or conduct certain health care operations, such as quality assessment and improvement activities, reviewing the quality and competence of health care professionals, or for health care fraud and abuse detection or compliance. In addition, we may share PHI with our business associates who perform treatment, payment and health care operations services on our behalf.
    • Use or Disclosure for Directory of Individuals in the Hospital. We may include your name, location in the Hospital, general health condition and religious affiliation in a patient directory without obtaining your authorization unless you object to inclusion in the directory. Information in the directory may be disclosed to anyone who asks for you by name or members of the clergy; provided, however, that your religious affiliation will only be disclosed to members of the clergy.
    • Disclosure to Relatives, Close Friends and Other Caregivers. We may use or disclose your PHI to a family member, other relative, a close personal friend or any other person identified by you when you are present for, or otherwise available prior to, the disclosure, if we (1) obtain your agreement; (2) provide you with the opportunity to object to the disclosure and you do not object; or (3) reasonably infer that you do not object to the disclosure.
      If you are not present, or the opportunity to agree or object to a use or disclosure cannot practicably be provided because of your incapacity or an emergency circumstance, we may exercise our professional judgment to determine whether a disclosure is in your best interests. If we disclose information to a family member, other relative or a close personal friend, we would disclose only information that we believe is directly relevant to the person's involvement with your health care or payment related to your health care. We may also disclose your PHI in order to notify (or assist in notifying) such persons of your location or general condition.
    • Public Health Activities. We may disclose your PHI for the following public health activities: (1) to report health information to public health authorities for the purpose of preventing or controlling disease, injury or disability; (2) to report child abuse and neglect to the Texas Department of Protective and Regulatory Services or other government authorities authorized by law to receive such reports; (3) to report information about products and services under the jurisdiction of the U.S. Food and Drug Administration; (4) to alert  person who may have been exposed to a communicable disease or may otherwise be at risk of contracting or spreading a disease or condition; and (5) to report information to your employer as required under laws addressing work-related illnesses and injuries or workplace medical surveillance.
    • Victims of Abuse, Neglect or Domestic Violence. If we reasonably believe you are a victim of abuse, neglect or domestic violence, we may disclose your PHI to a governmental authority, including a social service or protective services agency, authorized by law to receive reports of such abuse, neglect, or domestic violence.
    • Health Oversight Activities. We may disclose your PHI to a health oversight agency that oversees the health care system (e.g., the Texas Department of Health) or another agency that is charged with responsibility for ensuring compliance with the rules of government health programs such as Medicare or Medicaid.
    • Judicial and Administrative Proceedings. We may disclose your PHI in the course of a judicial or administrative proceeding in response to a legal order or other lawful process so long as the court order or process complies with applicable federal and Texas law.
    • Law Enforcement Officials. We may disclose your PHI to the police or other law enforcement officials as required or permitted by law or in compliance with a court order or a grand jury or administrative subpoena so long as the court order or subpoena complies with applicable federal and Texas law.
    • Decedents. We may disclose your PHI to a coroner or medical examiner as authorized by law.
    • Organ and Tissue Procurement. We may disclose your PHI to organizations that facilitate organ, eye or tissue procurement, banking or transplantation.
    • Research. We may use or disclose your PHI without your consent or authorization if our Institutional Review Board approves a waiver of authorization for disclosure and other requirements of Texas law are satisfied.
    • Health or Safety. We may use or disclose your PHI to prevent or lessen a serious and imminent threat to a person's or the public's health or safety.
    • Specialized Government Functions. We may use and disclose your PHI to units of the government with special functions, such as the U.S. military or the U.S. Department of State under certain circumstances.
    • Workers' Compensation. We may disclose your PHI as authorized by and to the extent necessary to comply with Texas law relating to workers' compensation or other similar programs.
    • As Required by Law. We may use and disclose your PHI when required to do so by any other law not already referred to in the preceding categories.
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  4. Uses and Disclosures Requiring Your Written Authorization
    1. Use or Disclosure with Your Authorization. For any purpose other than the ones described above in Section III, we only may use or disclose your PHI when you grant us your written authorization on our authorization form ("Your Authorization"). For instance, you will need to execute an authorization form before we can send your PHI to your life insurance company or to the attorney representing the other party in litigation in which you are involved.
    2. Marketing. We must obtain Your Authorization before using, disclosing, selling or coercing an individual to consent to the disclosure, use or sale of your PHI for marketing purposes.
    3. Uses and Disclosures of Your Highly Confidential Information. In addition, federal and Texas law require special privacy protections for certain highly confidential information about you ("Highly Confidential Information"), including the subset of your PHI that: (1) is maintained in psychotherapy notes; (2) is about mental health and mental health or mental retardation services; (3) is about alcohol and drug abuse prevention, treatment, and referral; (4) is about HIV/AIDS or other sexually transmitted disease testing, diagnosis or treatment; (5) is about child abuse and neglect; or (6) is about sexual assault. In order for us to disclose your Highly Confidential Information for a purpose other than those permitted by law, we must obtain your written authorization.
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  5. Your Rights Regarding Your Protected Health Information
    1.  For Further Information; Complaints. If you desire further information about your privacy rights, are concerned that we have violated your privacy rights or disagree with a decision that we made about access to your PHI, you may contact the Hospital Privacy Office. You may also file written complaints with the Secretary, Office for Civil Rights of the U.S. Department of Health and Human Services. Upon request, the Hospital Privacy Office will provide you with the correct address for the Secretary.
    2. Right to Request Additional Restrictions. You may request restrictions on our use and disclosure of your PHI (1) for treatment, payment and health care operations, (2) to individuals (such as a family member, other relative, close personal friend or any other person identified by you) involved with your care or with payment related to your care, or (3) to notify or assist in the notification of such individuals regarding your location and general condition. While we will consider all requests for additional restrictions carefully, we are not required to agree to a requested restriction. If you wish to request additional restrictions, please obtain a request form from the Hospital Privacy Office and submit the completed form to the Hospital Privacy Office. We will send you a written response.
    3. Right to Receive Confidential Communications. You may request, and we will accommodate, any reasonable written request for you to receive your PHI by alternative means of communication or at alternative locations.
    4. Right to Revoke Your Authorization. You may revoke Your Authorization, except to the extent that we have taken action in reliance upon it, by delivering a written revocation statement to the Health Information Management Department.
    5. Right to Inspect and Copy Your Health Information. You may request access to your medical record file and billing records maintained by us in order to inspect and request copies of the records. Under limited circumstances, we may deny you access to a portion of your records. If you desire access to your medical records, please obtain a record request form from the Health Information Management Department and submit the completed form to the Health Information Management Department. We may charge a fee to copy medical records in accordance of with State policy §241.154(e) of the Health and Safety Code. If you desire access to your billing records, please obtain a request form from Business Office department and submit the completed form to the Business Office department. Charges for production of billing service may be applicable.  For filling out an affidavit, a $10.00 charge will also be applied in addition to the copying charges.  The aforementioned maximum copying fees under Texas law are adjusted annually based on the consumer price index.
    6. Right to Amend Your Records. You have the right to request that we amend Protected Health Information maintained in your medical record file or billing records. If you desire to amend your records, please obtain an amendment request form from the Health Information Management Department and submit the completed form to the Health Information Management Department. If you desire to amend your billing records, please obtain a request form from Business Office and submit the completed form to the Business Office.  We will comply with your request when we believe that the information that would be amended is accurate and complete or other special circumstances apply.
    7. Right to Receive An Accounting of Disclosures. Upon request, you may obtain an accounting of certain disclosures of your PHI made by us during any period of time prior to the date of your request provided such period does not exceed ten years and does not apply to disclosures that occurred prior to April 14, 2003. If you request an accounting more than once during a twelve (12) month period, we will charge you a fee per page of the accounting statement in accordance with guidelines.
    8. Right to Receive Paper Copy of this Notice. Upon request, you may obtain a paper copy of this Notice at the Admissions or Health Information Management departments. 
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  6. Effective Date and Duration of This Notice
    1. Effective Date. This Notice became effective on April 14, 2003.
    2. Right to Change Terms of this Notice. We may change the terms of this Notice at any time. If we change this Notice, we may make the new notice terms effective for all Protected Health Information that we maintain, including any information created or received prior to issuing the new notice. If we change this Notice, we will post the new notice in the hospital lobby. You may also obtain any new notice by contacting the Hospital Privacy Officer.
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  7. Hospital Privacy Officer
    1. Cynthia Miller, RHIT
      Privacy Officer
      Louisiana Texas Healthcare Management, LLC.
      dba Renaissance Hospital
      427 West 20th Street, Suite 300
    2. Houston, TX 77008
    3. 281-810-5900
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